2008
FAIRVIEW, TROUTDALE, SUNNYSIDE GRANGE

FARMERS' & ARTISTS' MARKET RULES

Mission of the Market

The Fairview, Troutdale and Sunnyside Grange Farmers’ and Artists’ Market's  will provide a viable open-air market place for local farmers, growers, artists, crafters, musicians and food vendors to sell their product line. The Farmers & Artists Market's bring a wide variety of fresh local produce, organics, flowers,  fine arts, crafts, unique items, foods  and live entertainment to the local communities.

1. Market Locations, Hours and Dates

• The Troutdale Farmers' and Artists' Market will be open to the public on Saturday’s from 10:00 AM until 2:00 PM. Vendors set up time will be at 8:00am starting the first Saturday in April through the last Saturday in October. The Troutdale Farmers' & Artist Market will be located at Depot Park Rail Museum.  551 Historic Columbia River Hwy. Historic Troutdale, Troutdale OR.

• The Fairview Farmers' and Artists' Market will be open to the public on Thursdays from 4:00pm - 8:00pm. Vendors set up time will be at 2:00pm  starting the first Thursday in April through the last Thursday in October. The Fairview Farmers’/ Artist Market will be located in the Fairview Village located at 1300 Village St. Fairview, OR.

• The Sunnyside Grange Farmers' and Artists' Market will be open to the public on Sunday’s from 11:30AM – 3:30PM. Vendors set up time will be at 10:30AM from the first Sunday in April through the last Sunday in October. The Sunnyside Grange Farmers’/ Artist Market will be located at 13100 Sunnyside Rd,  Clackamas, OR.

THESE RULES AND REGULATIONS ARE FOR THE

FAIRVIEW, TROUTDALE AND SUNNYSIDE GRANGE FARMERS’ AND ARTISTS’ MARKETS

2. Product Guidelines

• All products must be grown, produced or made by the vendor in Oregon or Washington.
• The following fresh products may be sold: vegetables. Fruit, berries, herbs, nuts, flowers, plants and other agricultural or horticultural products including cheese, fish, oysters, poultry and meats.
• All art and crafts produced by the artist / vendor. Note: all art and crafts will need to submit samples of work to selection committee.
• Some select food items made by the vendor may be sold including sauces, cider and baked goods etc.
• Prepared foods or value added food products must be produced by the vendor from raw ingredients.
• The sale of Genetically Modified Organisms (GMO) is prohibited.
• Our goal is to provide a variety of products with little duplication.

3. 100% Rule

The Farmers' Artists Market is a venue for farmers and artists to directly market their fresh locally grown or crafted products. It is not an outlet for re-sale or wholesale products. VENDORS MUST PRODUCE 100% OF WHAT THEY SELL.

This rule applies to all produce, bedding plants, flowers, dairy, meat, fish, eggs and artwork. The Farmers' Market and Artists’ Market will permit exceptions to this rule on individual product and farmer basis. All exceptions must be discussed and approved by the market manager and board prior to the opening of the market season. This rule is set to provide unique and unusual items to the public not found in retail establishments and will enhance the market and community.

 4. Plant vendors must propagate plants and / or flowers (live or cut) seed, cuttings, bulbs, plugs or plant divisions. Vendors must sell all plants in standard, non-decorative nursery containers unless they have requested and received permission to sell otherwise. Wild /collected plants may not be sold. Sales exceeding $250.00 per season will need to provide a nursery person’s card.

5. Specialty Food Items and Prepared Foods

All specialty and prepared food items must be produced by the vendor or under the vendor's direction. All product must be made from raw ingredients. The market manager may, at his discretion, limit the number of food vendors and food products in the market.

• Value added products: processed food products made from the farmers' produce. The market managers must approve all products.
• Bakery products: made locally from quality raw ingredients.
• Specialty Food Products: must be produced locally by the owner using raw ingredients raised in Oregon or Washington.
• Ready-to-eat foods: made locally from fresh and raw ingredients. (purchased from the market vendors if possible)
• Arts / Crafts: made by vendor.

6. Market Operations

1. Vendors must be prepared for operation at the start of the market. Booths must be staffed from during market hours. Vendors may not dissemble booths before market closer without permission from the market managers.
2. Vendor loading and unloading: Vendors are not permitted to drive into the market 15 minutes before market start or 15 minutes after the market ends. Vendors arriving late should park their vehicle outside of the market area and carry their supplies to their booth space.

Vehicles are not permitted to enter the market until 15 minutes after the market closes for safety reasons.

3. Space Assignments will be assigned to vendors as they arrive, by the market manager. Every effort will be made to accommodate vendors needs. Booth space can be reserved by payment of space prior to the market opening and seniority points. No booth location is guaranteed on an on-going basis. Vendors may be asked to change booth space locations for demographic reasons. Reserved stalls not occupied by 15 minutes prior to the start of the market may be reassigned to another vendor.

The Market Manager has the ultimate authority for a vendor's booth location within the market.

• Seniority: will be tracked by vendor's history, attendance, conduct and adherence to market rules.

1. Vendors are responsible for their own booths, tables and weather covers. Vendors are responsible for securing canopies against hazards such as wind and with concern for the safety of the public and other market vendors.
2. Selling before the opening hours of the market is strictly forbidden unless permission is obtained from market manager. Exceptions: CSA pick up points and prior sales. Ringing the market bell will signify opening. Same process for closing.
3. Signage: Vendors are required to post a sign identifying business name, location/address of farm or business and telephone number. Signage must be no smaller than 1'x3', legible, visible, and securely attached to a vendors booth or stall to assure that it does not impede pedestrian traffic. Organic: vendors must comply with all federal, State, USDA regulations. Certified organic vendors must display certificate. (The $5000.00 organic rule will apply at the Farmers’ & Artists Markets) Vendors' are encouraged to provide additional information regarding products, farming practices, and other farmers markets where vendors' are available.
4. Stall space: Vendors are responsible for keeping their space attractive during market hours. Vendors are responsible for cleaning their stalls and adjacent areas after the market closes. Vendors are responsible for removal of all debris, refuse and unsold product from the market premises. Market trashcans and dumpsters are for the public. If market staff has too cleanup a booth space, the vendor will be required to pay a fine of $25.00
5. Vendor Conduct: neither Vendors' nor their staff may smoke in the market area. Vendors' will conduct themselves courteously. Vendors' may not verbally call attention to their space by calling out beyond the borders of their space. Vendors' are requested to work and drive as quietly as possible while in the market area. Only tap water may by poured into street drains.
6. Booth for non-profit organizations are available for organization whose goals align with the Farmers' & Artists’ Market. The market is not a forum for political or religious activities. Booth space will not be granted to those persons/organizations wishing to campaign or proselytize.
7. Sampling: Sampling may only occur within the confines of vendors' booth or directly in front of the booth. Sidewalk area is not permitted. The sampling vendor must ensure that customers have clear access to the vendor on opposite him or her and in no way intrude on that vendor's space. Vendors will provide a trashcan for any refuse from the distribution of samples. All growers, farmers and food vendors serving or offering samples of food must abide by the Oregon Department of Agriculture and local county Dept of Health  rules including the following :

• The Oregon Department of Agriculture requires a hand-washing unit with a faucet to rinse knives, platters and both hands simultaneously.
• All sample produce must be washed with mild soap then rinsed with clean water.
• Designate one knife (non-folding) for cutting. Clean knife thoroughly prior to cutting into each new fruit or vegetable.
• Always keep a supply of paper towels on hand.
• All samples must be served with toothpicks, reducing opportunity for multiple contacts.
• Refill produce platters only after all previous produce is gone and the platter is rinsed clean.
• Clean hands after each step.

Please see supplemental information regarding health regulation.

COMPLIANCE WITH ALL GOVERNMENT REGULATIONS

1. All vendors must comply with the Oregon Department of Agriculture rules and regulations regarding sampling procedures.
2. Copies of permits and certifications must be included with application for the market. Examples include: certification for certified Organic, license/certification for kitchens processing foods. Vendors are responsible for complying with state and local health licensing requirements governing the sale and production of their products. Failure to conform to such regulations and requirements can be grounds for removal from the market and forfeiture of space fees.
3. Scales used for weighing customer goods must be certified by the Oregon Department of Agriculture, Measurement Standards (503) 986-4670) Vendors selling produce without a certified scale must sell per piece, pint, quart etc.
4. All products for sale at the market must comply with state and federal standards governing labeling, packaging, display and weight.
5. Liability: The Farmers'/Artists' Markets do not assume responsibility for product liability. Vendors are encouraged to purchase product liability insurance and are required to do if potentially hazardous food {OAR603-25-010(20)} see supplemental information}are sold. All processed and restaurant vendors are required to carry such insurance.
6. Sampling. Vendors must comply with the "Farmers' Market Guidelines" determined through the ODA: food safety division.
7. Farmers Market Nutrition Program: FMNP WIC and Senior programs. Vendors must abide by program rules. The Farmers & Artists Market strongly encourages vendors to participate in the FMNP program, and our goal is to have 100% of eligible vendors participate. Our goal is to increase FMNP redemption at the Farmers & Artists Market bringing quality fresh local produce to the community. Information is available from the market managers and through state and county agencies. Contact Maria Menor, Oregon Department of Health and Human Services Health Division 800 NE Oregon st. #21, Portland, OR 97232-2162 (503)731-4022

Reservations and Fees.

All  applications for preferred booth location must be in before February 15, 2008

After Febtrary15th, booth locations will be assigned on a "first come, first served" basis

$25.00 Week (Application must be accompanied with booth fees. Booth reservations must be paid in advance, weekly)

$100.00 Monthly (4 weeks paid in advance due on the first market of the month)vendors who commit to the season and pay monthly will receive the 5th week free. This only applies to months with 5 weeks.

$25.00 Application fee (New vendors only) New Vendor applications will not be processed unless application fees and booth fees are accompanied with application. The application fee is a onetime fee. Only one application fee will be charged for processing one or all three markets.

Food vendors
$35.00 Week
$120.00 Month.( 4 weeks paid in advance on the first market of the month) vendors who commit to the season and pay monthly will recieve the 5th week free. This only applies to months with 5 weeks.

Shared Booth
 $35.00 Week. (Definition) Two separate businesses/business names selling under one canopy. (Application must be accompanied with booth fees)
$120.00 Month.( 4 weeks paid in advance on the first market of the month) vendors who commit to the season and pay monthly will recieve the 5th week free. This only applies to months with 5 weeks.

Special Events and last minute drop in vendors
 $35.00 week
Application fees required for new vendors

CO-OP BOOTH  Annual membership fees. $25.00 & 25% gross market sales.

Stalls are approximately 10'x10'.

Vendors may request a particular space or note particular needs. Vendors may not occupy more than 2 spaces however options will be made available.

NOTE:
Booth space must be paid for one week prior to participation.Cancellations: must be made no later than times/dates listed on vendor application. Vendors who fail to comply with this rule will forfeit market fees. .

Notice of cancellation.

Non-notification.

(First offense) vendor forfeits booth fees and will need to pay booth fees prior to returning to market.

(Second offense) vendor will receive a written warning and forfeits market fees and will need to pay booth fees prior to returning to market.

(Third offense) Vendors will be excluded from the market for the season and forfeits market fees.

8. Enforcement.
The Market Manager has the ultimate on-site authority to enforce market rules and decisions. If a vendor violates a market rule, the Market Manager has the discretionary authority to impose an appropriate disciplinary action, which may include written warning or barring vendor from participating in the Market for an indefinite period. If barred from the Market, the vendor will forfeit all fees that have been paid.

• The Farmers/Artist Markets reserves the right to prohibit anyone from selling as well as the right to prohibit the sales of any produce or product.
• A vendor may appeal any decision of the Market Manager concerning violation of these rules by writing to the Farmers/Artists Market Board.

Fairview, Troutdale & Sunnyside Grange Farmers and Artist Market

4805 NE 92^nd Ave
Portland, OR 97220
503-407-3403

windancefarms@comcast.net

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